Microsoft 803 User's Guide download pdf (Page 43)

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3M™ Digital Library Assistant User Guide

Typical DLA display information

The export formats that you create using Data Manager software determine the information displayed on the

DLA.

• The examples in the table below show what a typical library might do.

• Feel free to experiment with Data Manager software to customize the types of information that appear on

your DLA.

List Type Primary Information

(approximately 25 characters)

Secondary Information

(approximately 29 characters)

Shelf order lists

When using the Check Shelf Order

function, the information displayed

on the DLA is defined in Data

Manager export format assigned to

the shelf-order list that contains the

item.

The title of the item is often

selected as the Primary

Information field.

The item’s call number is often included in

the Secondary Information field.

Portions of the author’s name are

sometimes included.

Pull lists

When using the Pull Items

function, the DLA displays the

primary and secondary information

defined in the export format

assigned to the pull list.

Weeding application

The primary information often

includes portions of the title and

call number.

Weeding application

The secondary information may include:

publication date, last circulated date, total

circ count, internal circ count, external circ

count, etc.

Hold-list application

The title of the item is often

selected as the Primary

Information field.

Hold-list application

The call number of the item is often

selected as the Secondary Information

field.

Other information such as branch

designators can be included as secondary

information.

Search lists

Typically, when the DLA reads a

search item, the information

displayed is from the shelf-order

list that contains the item.

If the item is NOT on a shelf-order

list, the information displayed

depends upon the Data Manager

export format assigned to the first

search list that contains the item.

If a search item is found while using another DLA function, the primary and

secondary information displayed depends upon which list(s) that item is on:

• If the item is on a shelf-order list, the information displayed depends upon the

Data Manager export format assigned to the shelf-order list.

• If the item is NOT on a shelf-order list, the information displayed depends

upon the Data Manager export format assigned to the first search list that

contains the item. The DLA searches these lists in the order that they appear

in the Data Manager main window.

Search Labels

If the item is on multiple search lists, the DLA searches the search lists in the

order that they appear in the main Data Manager window. The DLA displays the

search label from the first “active” search list that contains the item.

It is important to use Data Manager to prioritize your search lists (place them in

order with the most important search list at the top). For example, if you had the

same item on a “claims returned” list and a “missing” list you might decide that

finding a claims return item is more important than a missing item.

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Microsoft 803 User's Guide Page 43

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